Your next chapter needs an AI Operating System that doesn't exist...
Yet.
We fix your operations foundation, automate what actually matters, and build the systems that make your business AI-native.
Modern work is broken. Context is scattered and your tools don't talk to each other.
We build the data layer that connects everything — so automation and AI actually work.
Results from businesses we've helped scale
Here's what happens when your operations actually work.
14 Hour Days to Scalable, Systemized Growth
Scaled from 6 to 45 clients, doubled editor capacity, and eliminated the founder bottleneck in under 3 months with a custom ClickUp operating system.
That initial process was a complete game-changer — it gave us the confidence you were truly taking the time to understand the business. We'd already saved more time than we invested before ClickUp even launched.
Solopreneur to 30+ Clients with Systems
A roofing-marketing solopreneur stuck at $20K/mo built a real operating system in ClickUp — and broke through the ceiling.
I was at 20K with no way to scale beyond that. Now I have clarity, I'm logging every task, and I feel optimistic again. It's just changed the game — now I can actually sell.
Recruitment Agency Operations Overhaul
Streamlined systems drove 400% monthly revenue growth in 7 months and saved 50+ hours per month of manual work.
His level of thinking around operations, automations, and process mapping is something I haven't seen anywhere — even after working with many other specialists. His processes have increased profits, saved us countless hours, and made the team much happier.
Manual CRM Chaos to Full Automation
Replaced manual CRM workflows with a fully automated build — saving weeks of work and eliminating ops stress in a single engagement.
From Slack Chaos to ClickUp Operations
Transformed chaotic Slack-based operations into systematic ClickUp workflows — saving 5 hours per week in 2 months.
I was wasting hours getting clarity for the business every week. Now it's just as simple as going to ClickUp — it's all there. I trust that if I signed five clients tomorrow, the system is ready.
Notion Chaos to Streamlined ClickUp
Migrated a chaotic Notion setup into streamlined ClickUp operations with targeted automations — saving 10 hours per week in 3 months.
I feel like we have the scaffolding now to grow the business bigger. Like a structural engineer — you came in and helped us build a solid foundation 30 stories up so we can build 30 more on top.
Automation & New Revenue Stream
ClickUp implementation tailored to P5's processes plus automations that launched a new offer and a fresh revenue stream.
On time, on target, and delivered what he said he would deliver. The Make automations quickly became part of how we run the business — couldn't run without them.
Our Services
We're not an automation agency.
We're an AI-native operations partner.
We identify what's actually worth fixing, build the foundation first, then automate the parts that move the needle.
Project Management Setup
We implement a work management system as your central source of truth — structured around how your business actually works, not a generic template.
- Custom workspace architecture
- Task & project workflows
- Team SOPs & documentation
- Client delivery pipelines
CRM Setup
We build proposal and CRM systems that leverage automation to speed up pipeline velocity and manage sales admin effortlessly.
- Sales pipeline design
- Lead tracking & scoring
- Proposal automation
- Client communication flows
Workflow Automation & AI Agents
We connect your tools, eliminate manual work, and deploy AI agents — but only after the foundation is solid.
- Automation architecture
- Cross-platform integrations
- AI agent deployment
- Data sync & routing
How We Work
Foundation, automation, AI — in that order.
Map and fix the foundation
Most ops problems aren't tool problems — they're process problems. Before we automate anything, we map how your business actually runs (not how the org chart says it does), find the bottlenecks that compound, and fix them at the root. No point automating a broken process.
Build the system
With a clear picture, we build. Project management shaped to your operations, automations that remove work that shouldn't exist, AI where it makes sense. Two-week sprints — you see real things working, not slide decks.
Hand it over
Tools die when nobody owns them. We document everything, train your team in plain language, and leave you with a system that runs without us. You shouldn't need a consultant on retainer to keep your operations working.
Our Tech Stack
The platforms we build on.
HighLevelStart Here
Pick the level of help you actually need.
Clarity Call
Free
Not sure what's broken or where to start? We'll talk through your operations for 30 minutes and tell you where the biggest opportunity is. No pitch, no pressure.
Book a CallSystems & Automation Roadmap
We map your entire operation, identify every bottleneck, and deliver a prioritized roadmap with specific recommendations and ROI estimates. Credits toward implementation.
Apply for a RoadmapFull Implementation
Custom scope
We build the system based on your Roadmap findings. Project management setup, automations, integrations, training — scoped to what your business actually needs.
Starts with the Roadmap
Who's behind this.
I'm Emir, founder of Probotify.
Over the last two years, we've built hundreds of automations for service businesses that have eliminated thousands of hours of operational drag for their teams.
As a mechanical engineer by training, I approach every business as a system to be optimized.
We do this by mapping your operations and identifying the constraints actually holding you back.
We then eliminate the constraint through process redesign, automation, AI, or a combination of all three.
This holistic approach gets results that AI alone can't deliver.
Automate what's repeatable. Humanize what makes you exceptional.
Book a CallFrequently Asked Questions
Common questions before working with us.
A VA does tasks. A freelancer builds what you ask for. We figure out what you should actually be building first. Most businesses waste money automating the wrong things — we make sure that doesn't happen.
Primarily Claude, n8n, Supabase, Make, and ClickUp — but we're tool-agnostic. The tool matters less than the approach. We'll recommend what fits your business, not what pays us the highest commission.
Roadmap clients get their full report within 2-3 weeks. Implementation clients see their first automation live within the first two-week sprint. We front-load the value.
That's most of our clients. The tool isn't the problem — the setup is. A PM system built around how your business actually operates works. A generic setup with default templates doesn't.
Yes. We won't build without understanding what we're building and why. The Roadmap prevents expensive mistakes and makes sure every dollar of implementation spend goes to the right place. Plus, it credits toward implementation — so you're not paying twice.
Let's grow your business.
Plugging in AI is easy. Engineering the operations underneath it is the work.
Book a Call